Office Manager

Office Manager


Departament: Administrative

Closing date: Ongoing



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Duties and responsibilities:

- Assist in organizing meetings, events, interviews and maintain the team’s agenda;
- Handle office phone calls and manage relevant correspondence, answer external queries and transfer as necessary, look after visitors and manage reception;
- Draft/format presentations and print relevant documents;
- Prepare briefings and presentations for management and internal communication;
- Handle travel planning of employees;
- Maintain stock lists and order office supplies as needed; assist in purchase orders and invoicing respectively;
- Take care of the image of the company though support in web-site update, social media and marketing activities;
- Keep and update HR databases (e.g. current employees, new hires, separations, vacation and sick leaves);
- Assist in payroll preparation by providing relevant data, like absences, bonus and leaves;
- Maintain digital and electronic files/records of employees;  
- Coordinate recruitment process, including job-descriptions, collaboration with recruiter/careers pages, process incoming resumes, issue employment contracts, orientation to new employees, revising of orientation manual, etc.
- Prepare paperwork for day to day HR activities, HR practices and policies;
- Make sure HR policies and initiatives in the company are in compliance with legislation; keep up-to-date with the latest HR trends and best practices;
- Conduct performance evaluation of employees and assist supervisors in performance management procedures;
- Produce reports on general HR activities;
- Perform assessment of training needs of employees and develop annual training plan and professional development plans;
- Assist in collection of employee feedback;
- Respond to employee queries and resolve in timely and professional manner;
- Attend workshops and conferences when requested;
- Support other functions as assigned by management.

Key Requirements

  • University degree
  • Previous working experience on a similar position
  • General knowledge of Human Resources and administrative responsibilities
  • Good knowledge of English, Russian and Georgian
  • Good knowledge of office programs
Other competencies
 
  • Outstanding communication and interpersonal skills
  • Excellent organizational and time management skills
  • Ability to address issues and solve problems in a short period of time
  • Ability to work in a team
  • Attention to details